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Job Information

Job Requisition ID: 41445

Ministry: Culture

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Temporary Salaried

Scope: Open Competition

Closing Date: June 22, 2023

Classification: Subsidiary 02B 3625 Administration 2

About Us

The Ministry of Culture works to improve Albertans’ quality of life through support of cultural development, historical preservation and increased gender equality. The ministry consists of the Department of Culture, Alberta Foundation for the Arts, and Alberta Advisory Council on the Francophonie. It is committed to building a vibrant cultural sector by supporting the development and sustainability of Alberta’s creative and cultural industries, artists and the arts community, heritage sites, government services in French, physical activity and recreation, and the non-profit and voluntary sector. It is also committed to increasing gender equality and supporting women’s participation in the economy.

Role

The Community Grants Unit (the Unit) of Culture administers community grants that reinvest revenues into communities; empower local citizens and community organizations to work together; and respond to local needs. The Unit administers more than $79 million through several major grant programs and receives approximately 2,000 grant applications on an annual basis.

The Program Accounting Coordinator position directly consults and advises grant recipients regarding accounting for and reporting on grant funding received, all aspects of grant program policy and procedure, program guidelines and any specific outstanding matters in relation to the monitoring and completion of the funded projects and use of grant funds. The Unit has approximately 3,000 to 4,000 open grant files at any given time, which are being monitored by the Accounting Coordinators to ensure conditions of the grant agreement are being met.

Some of the key responsibilities include:

• Provides advice and guidance to assist community organizations meet the grant programs' financial accounting and reporting requirements.
• Reviews grant recipients' financial accounting regarding approved grant expenditures from financial general ledger documents to audited financial statements.
• Reviews and recommends grant agreement amendments based on grant recipients requests for extensions and or changes of scope.
• Drafts formal grant agreement amendments.
• Works with the Finance and Systems Manager and Director Community Grants through the grant file closure process.
• Prepare correspondence for senior and executive management.
• Provides input in the development of program policy, procedures and processes.
• Liaises with external and internal stakeholders.

Qualifications

Two-year diploma in a related field plus 5 years progressively responsible related experience; or equivalent as described below. Directly related education or experience considered on the basis of 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education will be considered.

The following be considered assets:

• Experience working with financial accounting and reporting documentation
• Knowledge/experience working with grants.
• Understanding of formal grant agreements and contracts language and meaning.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:

alberta.ca/assets/documents/psc-alberta-public-service-competency-model.pdf

The following competencies will be key for your success in this role:

• Drive for Results: Works to remove barriers to outcomes, sticking to principles:
  • Forecasts and proactively addresses project challenges
  • Removes barriers to collaboration and achievement of outcomes
  • Upholds principles and confronts problems directly
  • Considers complex factors and aligns solutions with broader organization mission
• Build Collaborative Environments: Involves a wide group of stakeholders when working on outcomes:
  • Involves stakeholders and shares resources
  • Positively resolves conflict through coaching and facilitated discussion
  • Uses enthusiasm to motivate and guide others
  • Acknowledges and works with diverse perspectives for achieving outcomes
• Systems Thinking: Shapes APS goals with a view of entire network:
  • Considers whole system and links; sets goals for long-term outcomes and broad perspectives
  • Evaluates short, medium, and long-term impacts to inform progress
  • Shapes organization to meet client needs; helps others see their role in this
• Creative Problem Solving: Creates the environment for innovative problem solving:
  • Generates new ways of thinking; ensures right questions are being asked about a problem
  • Eliminates barriers to creativity and innovation
  • Encourages a culture of innovation

Salary

$ 2,365.37– $ 3,104.50 biweekly ( $61,736 to $ 81,027/year)

Notes

• This is for 1 full-time temporary position for 12 months located in Edmonton.
• Hours of work: 36.25 hours/week, Monday to Friday 8:15 am – 4:30 pm work week.
• This competition may be used to fill future vacancies at the same and/or lower classification. Candidates with less qualifications may be considered and remunerated at a lower classification.
• Final candidates for this competition will be asked to undergo an academic verification and security screening.

In order to accurately reflect your related experience/education, in your resume, please include dates (including months and years) associated with all education and work experience.

• For employment: Please indicate whether your work experience is casual, part-time or full-time. Example: Community Support Worker, Jan 2018 - June 2021, Part-time (three 8 hr shifts/week).
• For any Post-Secondary Education: Please specify your major and length of program, the educational institution, and the year you graduated.
  • Examples:
    • Bachelor of Arts, major in Psychology, University of Alberta, 2009
    • Social Work Diploma (1 year), Campbell College, 2017
    
    

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service – alberta.ca/advantages-working-for-alberta-public-service.aspx
• Pension plans:
  • Public Service Pension Plan (PSPP) –
  • Management Employees Pension Plan (MEPP) –
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance

How To Apply

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at alberta.ca/alberta-public-service-jobs.aspx

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources for applicants:
alberta.ca/alberta-public-service-hiring-process.aspx
alis.alberta.ca/look-for-work/

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) alberta.ca/iqas-overview.aspx. Applicants are encouraged to include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, please contact Saren Frias at [email protected].

If this competition is closed as per the closing date noted above, please continue to check jobs.alberta.ca for a listing of current career opportunities with the Government of Alberta.