accountant Washington, DC
Job description
Title | Accounting and Office Services Specialist
Position Summary
Under the direction of the Controller, The Accounting and Office Services Specialist will provide a variety of functional accounting and financial support services and office environment with office services duties. Use initiative and an intermediate knowledge of applicable skills to complete the daily/weekly/ monthly accounting operations, including Accounts Payable, Accounts Receivable and general month-end close activities.
In addition to keeping financial records updated, the Accounting and Office Services Specialist is responsible for supporting the Finance Department by aiding with accounts payable and receivable, disbursements, expense vouchers and receipts and ensuring that all work is submitted accurately and on time to support the achievement of CGS’s business goals. This role will also be responsible for ensuring timely ordering and replenishment of supplies for the organization, managing and distributing incoming office mail and other office duties as needed to support operations.
Responsibilities
- Prepare accounting related entries to numerous registers, journals, and logs.
- Regularly maintain detailed reconciliations of all balance sheet accounts.
- Support accounts payable activities to ensure accuracy and timeliness of invoice creation and entry.
- Perform monthly bank settlements.
- Drafts necessary correspondence for vendors, etc.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Order and replenish office supplies through inventory management.
- Serve as the point of contact regarding specially needed supply requests that are not normally in stock.
- Manage incoming office mail and distribute appropriately to various departments.
- Performs other duties as assigned.
Qualifications
- Bachelor’s degree or equivalent experience.
- At least two years’ experience in accounting or related field preferably as an accounts receivable or payables clerk.
- Experience working in the nonprofit sector preferred
- Familiarity with bookkeeping and basic accounting procedures.
- Proven experience with Excel for financial analysis and accounting reconciliations.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Ability to read and understand technical forms and financial reports.
- Strong written and oral communication skills
- Willingness to establish and maintain effective working relationships.
Competencies
· Organization:
· Sets priorities, creates goals and timetables to complete required tasks or projects. Tracks progress and makes necessary adjustments to efficiently complete work.
· Quality:
· Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
· Judgement:
· The exercise of critical thinking, analysis and assessment of implications, identification of patterns, making connections of underlying issues, and the ability to apply that analysis to address issues effectively.
· Teamwork:
· Contributes to meeting team deadlines and responsibilities, listens to others and values opinions, helps team to meet goals, welcomes newcomers and promotes a cooperative team atmosphere
Position Attributes
· HR Role: Independent Contributor
· Status & Classification: Regular, Full-time, Exempt
· Business Unit: Finance & Business Operations
· Supervisor: Controller
· Location: Washington, DC, currently remote
· Physical Requirements: Ability to work in an office environment. Long periods of sitting; need to be able to lift 10 pounds.
· Travel: No travel
The Council of Graduate Schools (CGS) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, personal appearance, marital status, family responsibilities, political affiliation, matriculation, or status as a covered veteran in accordance with applicable federal, state and local laws. Disclaimer: This document describes the position currently available. It is not an employment contract. CGS reserves the right to modify job duties or job descriptions at any time, as determined by the needs of the organization.
Job Type: Full-time
Pay: $28.00 - $33.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Physical setting:
- Office
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: Hybrid remote in Washington, DC 20036
