Accountancy Assistant Peterborough, England
Job description
(This is a list of duties for the post, not all of these will be relevant to each post holder, a separate responsibilities schedule will be agreed and some rotation of duties may be required) Assist in all elements of Financial Services - Accounts Payable, Accounts Receivable and Cash Management at any given time. Accounts Payable Review Business Intelligence (BI) reports on a daily, weekly, monthly basis as required taking appropriate action as required. Review and action on stop, legal letters and queries. Review the Accounts Payable email box on a daily basis.
Chase Non-PO invoice holds (re disputes, awaiting credit notes etc.) that have not been properly actioned by the requisitioner/budget holder. Where possible arrange for automated rules to be set up for specified suppliers invoices to be routed direct to coder/approvers. Complete the UTR and other specific spreadsheets. Assist in reviewing invoices daily on the AP Oracle Work list and forward within Oracle to relevant staff for approval.
Produce non po workflow report and e-mail to Assistant Director of Finance Financial Services, Financial Services Manager, Financial Services Team Leader and other colleagues dealing with Accounts Payable. Chase unapproved workflow via telephone and e-mail. Workflow distribution. Obtain approval for Edenred childcare vouchers and Barclaycard and pass to Financial Services Team Leader for payment.
Progress Health UP invoice and Prospect Health invoice ensure approval received and ready to pay via WCHAPS 2 days prior to month end. Inputting information for CHAPS/Faster payments. Export completed agency workflow and check agency rates against spreadsheets/written paperwork, chase any credits due. Cover Cashier in Cash Office when absent and rotational from 3-5pm daily.
Any other Accounts Payable tasks. Accounts Receivable Collect post from the Cash Office and distribute to the relevant person/team. Review the Cashiers email box on a daily basis. Raise invoices for ad-hoc requisitions received.
Complete Cremation fee spreadsheet. Complete Private fees spreadsheet. Send completed information for doctors cremation fee and private fee payments to Equiniti by 5th of month. Ensure write back cheques are reviewed and actioned monthly.
Keep patient monies database maintained and updated. Reconcile database back to Oracle GL code. Close down Patient Monies system (Ford & Wright) on the 1st of every Month. Assist SBS with the unallocated payments report.
Review status 93 (refer to EDR), status 95 & 52(Write off) on a weekly basis, ensuring status is cleared weekly either by sending spreadsheet and authorisation to SBS EDR or by advising SBS to move to relevant status. Assist with the Aged Debt Report. Produce a Credit Memo Request (CMR) Report at least twice weekly and chase for items to be cleared in a timely manner. Prepare manual cheques for authorisation.
Manual payments for volunteers and cheque with order etc. Scan optician invoices and forms and e-mail to Assistant General Manager Surgical Directorate, forward invoice (without forms) to SBS for scanning. E-mail any remittance advice received by the Trust to SBS. Assist Financial Services Supervisor with EDR/LRC responses and front sheet for write off.
Any other Accounts Receivable tasks. General Duties Update daily cashbook with statements and reconcile monthly. Receipting of other income from Car Parking etc. on Oracle.
Print off RBS statements on a daily basis, entering invoice transaction details. Check PDQ receipts against Cash Office/ Pharmacy and Car Parking streamlines. Print Barclays statements on a daily basis and receipt income into Oracle. Assist with Charitable Funds Administration Deal with any fundraising requests, obtaining approval from AFDFS and sending out fundraising pack, ensuring all necessary information present, and appropriate fundraising for the Trust to be associated with, ensuring fundraising register is updated.
Review Charitable Funds e-mail address daily, print off any MyDonate forms and hand to the Charitable Funds Administrator. Additional duties on an ad-hoc basis Cashier and Clerical officer cover for both Peterborough and Hinchingbrooke Cash Offices.
