account representative Erith, England
Job description
Role
We are looking for a reliable Accounts Assistant. Main duty of the Accounts Assistant is to support the Head of Finance in taking responsibility for the day to day running and co-ordination of the accounts payable department.
Main Duties
· The Accounts Assistant should plan their own workload, ensure the chain of events from receiving an invoice to payment is working effectively. This must take place with speed and accuracy.
· Responsibility to ensure all invoices are registered on our invoice register, sent to the appropriately delegated signatory for authorisation and returned promptly for payment.
· Ensure that all relevant documentation related to payment of invoices is accurate and attached before payment is made, such as, proforma request forms, purchase orders and delivery notes (if required).
· First point of contact with all creditors who may have queries regarding outstanding invoices.
· Ensure all batch payments are accurate and match payment information recorded on invoice register.
Position Type/Expected Hours of Work
This is a full-time position. Hours of work will be Monday to Friday, 8.30am -5.30pm
Primary / Key Responsibilities:
· Reporting to the Head of Finance, the Accounts Assistant will be responsible for:
· General ledger Invoice coding and postings.
· Organising invoices for authorisation and liaising with staff to ensure invoices are signed off on a timely basis.
· Stock Invoice matching and posting.
· Logging and chasing resolution of invoice queries, via internal logging systems
· Making payments to UK and international suppliers, and other international bank accounts (biweekly basis).
· Setting up of new vendors, ensuring all checks are followed.
· Update cash payments made in ledger.
· Posting and paying intercompany invoices.
· Dealing with suppliers’ queries courteously and efficiently.
· Process QA approved debit notes.
· Supplier Statement reconciliations.
· Requesting bank details from suppliers and updating systems. Ensuring all suppliers records are completely up to date.
· Month end duties i.e. back dating of invoices for period end, and the reconciliation of key supplier statements for provisions.
· Additional ad-hoc duties to support the finance department.
· Chase up VAT invoices which have been paid on a pro-forma basis.
· To prepare payment batches and enter payment through BACS upload or manual upload for all due balances on a regular basis, in accordance with supplier’s terms and conditions.
· Ensure prompt filing of supplier invoices.
· To liaise with suppliers concerning invoice queries.
· To produce Suggested Payment Report & BACS Report for the Head of Finance before processing payment to Bank.
· Ensure adherence to month-end deadlines.
· Filing of authorised and paid invoices, payments and remittances.
· Weekly credit control duties & follow up
· Petty cash
Key/Essential
1. Profficient in Sage (All modules)
2. Competent in Excel
3. Understands the Double Entry accounting & Credit Control/Purchasing Ledger
4. Assist adhoc
Job Types: Full-time, Permanent
Salary: £24,000.00-£26,000.00 per year
Benefits:
- On-site parking
- Sick pay
Flexible Language Requirement:
- English not required
Schedule:
- 10 hour shift
- 8 hour shift
- Day shift
- Holidays
- Monday to Friday
Ability to commute/relocate:
- Erith, Greater London: reliably commute or be willing to relocate with an employer-provided relocation package (required)
Experience:
- Accounting in the UK: 2 years (preferred)
- bookkeeping in the UK: 3 years (required)
Work Location: In person
Reference ID: MP_2023 ACC
