Accommodation Manager Oxford, England
Job description
MANSFIELD COLLEGE
University of Oxford, Mansfield Road, Oxford OX1 3TF
Tel: +44(0)1865 270982 [email protected] www.mansfield.ox.ac.uk/
Principal: Helen Mountfield, KC
Job title Accommodation Manager
Department Accommodation Department
Location Mansfield College, University of Oxford, Mansfield Road, Oxford OX1 3TF
Grade and salary £34,308 to £42,155 per annum
Hours Full-time: 36.5 hours per week with flexibility on start and finish times.
Contract type Permanent
Reporting to Domestic Bursar
The post carries membership of the Universities Superannuation Scheme
(USS).
Allowances are payable for off-site travel and mobile phone costs.
Additional information
All meals are provided free of charge when on duty.
The role
The College is looking for someone with highly relevant experience in managing student accommodation, hotel accommodation or similar.
The Accommodation Manager reports directly to the Domestic Bursar and also has a close working relationship with the College Bursar. In addition, the post holder works closely with the Maintenance
Manager, the Head Porter, the Front of House Manager and the Kitchen Manager.
About Mansfield College
Mansfield College is one of the 39 constituent colleges of the University of Oxford. It has around 250 undergraduates, 170 graduates and 30 visiting students. This relatively small size engenders friendly and close relationships not only among students and tutors, but across the whole community at the College.
Mansfield is one of Oxford University’s most open and forward-thinking Colleges. Proud of its non- conformist history – the College was founded to provide theological training for ‘dissenting’ ministers of the church – today the College is model for access to higher education, and exemplifies how social and intellectual diversity enriches an academic community.
MANSFIELD COLLEGE
University of Oxford, Mansfield Road, Oxford OX1 3TF
Tel: +44(0)1865 270982 [email protected] www.mansfield.ox.ac.uk/
Principal: Helen Mountfield, KC
We think that Mansfield is everything an Oxford college should be in the twenty-first century: historic, beautiful, centrally located in the city, and a leading light on widening access to Oxford University. After two decades of pioneering outreach work, the College today has the highest intake of undergraduates from state-funded schools in the UK; from disadvantaged backgrounds; and one of the most diverse communities of all the Oxford colleges in terms of the social, educational and ethnic backgrounds of its students. At the same time as remaining true to its founding principles of freedom of conscience and educational access, the College is rightly proud of its strong academic results (top 5 of all the Oxford colleges in 2018/19).
The College is also home to the Bonavero Institute of Human Rights, within Oxford University’s Law
Faculty, which was opened by the late Secretary-General of the United Nations, Kofi Annan, in 2018.
The Institute is a perfect reflection of the spirit of the College: plural, broad-minded, and respectful of the dignity and worth of all.
Mansfield’s Principal, Helen Mountfield KC, is an internationally renowned human rights law specialist.
As one of the UK’s leading equality law specialists, she has argued cases in the Supreme Court and
European Court of Human Rights.
In 2021, Mansfield was recognised as a university College of Sanctuary by the UK charity City of
Sanctuary, after demonstrating an ongoing commitment to nurturing a culture of inclusivity and awareness on campus for those seeking sanctuary (which includes refugees and asylum seekers), as well as in the wider community.
Detailed information about Mansfield College may be found at www.mansfield.ox.ac.uk
The Accommodation Department
The Accommodation Department consists of the Accommodation Manager, Weekend Head
Housekeeper, Scout Supervisors and c20 full and part-time members of cleaning staff (known as ‘scouts’).
The Accommodation Department provides the cleaning and other services to students, staff, conference guests and visitors to the College. It operates across the main College site (c175 student rooms), an off- site annex (c60 student rooms) and a number of other off-site premises. In total the Accommodation department manages around c375 student rooms.
Responsibilities
1. Student Accommodation
MANSFIELD COLLEGE
University of Oxford, Mansfield Road, Oxford OX1 3TF
Tel: +44(0)1865 270982 [email protected] www.mansfield.ox.ac.uk/
Principal: Helen Mountfield, KC
To work with the Bursar and Domestic Bursar to ensure that the College has sufficient accommodation of the right quality and location to meet the needs of its undergraduate, post- graduate and visiting student population.
To clean and otherwise ensure College accommodation is properly maintained and kept up to a high standard.
To draw up and implement a rolling programme of refurbishment, redecoration and other improvements.
To advise on the choice of appropriate student furniture and other equipment for student rooms and kitchens and where applicable manage the procurement and installation.
To provide advice to the Junior Common Room on a fair process for the allocation of rooms.
To allocate rooms to graduate students based on availability and preferences.
To prepare and issue student tenancies.
To manage the arrangements for student vacation residence.
To liaise with private sector landlords and the University in relation to student accommodation rented by the College or occupied under nomination agreements.
To advise on refurbishment of the SCR, MCR and JCR in conjunction with the Bursar, Domestic
Bursar, and other senior members of staff and student representatives as appropriate.
2. Financial Control
To have personal accountability for the accommodation income and expenditure budget. This is one of the largest budgets in the College with an income of £1.8m and costs of £1.3m.
3. Health and Safety and Compliance
To oversee all applicable Health and Safety policies and procedures which relate to the College’s accommodation; student accommodation, staff offices, teaching rooms and other related accommodation with particular attention to Fire Safety, Manual Handling and Chemical Hazards related to cleaning.
To ensure that the College complies with the Universities UK Code of Practice and maintains the records to demonstrate this as needed during independent audit.
Undertake accommodation and facility risk assessments.
Ensure and arrange as necessary for accommodation staff to be trained in all areas of Health and
Safety relating to their roles; for example, Manual Handling and Control of Substances Hazardous to Health (COSHH).
MANSFIELD COLLEGE
University of Oxford, Mansfield Road, Oxford OX1 3TF
Tel: +44(0)1865 270982 [email protected] www.mansfield.ox.ac.uk/
Principal: Helen Mountfield, KC
4. Staff Offices/Teaching Rooms
To clean and otherwise ensure the maintenance of the accommodation and College facilities to the required standard.
To draw up and implement a rolling programme of refurbishment, redecoration and other improvements.
To work with the Domestic Bursar and room occupants to select appropriate furniture and where applicable manage the procurement and installation.
To arrange servicing of the Fellows Flat and College Guest Room in liaison with the Domestic
Bursar.
5. Conferences and Public Rooms
To liaise with the Domestic Bursar to ensure conference accommodation is properly prepared for new arrivals, serviced during bookings and appropriately cleaned and promptly turned around again ready for use.
To ensure the setting up of public rooms for College activities, meetings and social events during the conference season and throughout the academic year.
To provide housekeeping lists for the College scouts.
Selection criteria
- High level of management and supervisory experience, particularly for cleaning staff teams.
- Experience of managing significant budgets.
- A high level of personal organisation and an ability to prioritise and deal efficiently with the fluctuating workload.
- Excellent interpersonal skills and an ability to deal tactfully and sensitively with a wide range of accommodation users – staff, students, conference delegates and other visitors to the College.
- The ability to use a full range of IT applications relevant to the post, including databases, conference software, spreadsheets, online forms etc., and for which training will be provided as necessary.
- Willingness to work some unsocial hours, particularly around the beginning and end of academic terms and in conference peaks.
- Willingness and ability to visit the College’s off-site accommodation (all within Oxford).
- Willingness to undertake training in First Aid to acquire the relevant qualifications.
MANSFIELD COLLEGE
University of Oxford, Mansfield Road, Oxford OX1 3TF
Tel: +44(0)1865 270982 [email protected] www.mansfield.ox.ac.uk/
Principal: Helen Mountfield, KC
Pre-employment screening
Standard checks
If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated.
Hazard-specific / Safety-critical duties
This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete all relevant health and safety training.
The hazards or safety-critical duties involved are as follows:
- Lone Working
- Driving on College business
- Regular manual handling
How to apply
If you would like to apply please submit a cover letter and a CV to Mansfield HR [email protected]
Postal application should be sent to the below address however, we recommend electronic submission:
Mansfield Human Resources
Mansfield College
Mansfield Road
OXFORD
OX1 3TF
Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description.
As part of your application, you will be asked to provide details of two referees and indicate whether we can contact them now.
The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants)
We highly recommend uploading all documents as PDF files with your name and the document type in the filename.
MANSFIELD COLLEGE
University of Oxford, Mansfield Road, Oxford OX1 3TF
Tel: +44(0)1865 270982 [email protected] www.mansfield.ox.ac.uk/
Principal: Helen Mountfield, KC
All applications must be received by 12 midday UK time on the closing date stated in the online
advertisement.
If you need help
For general support enquiries on how to apply for the role, please email [email protected]
Please note that correspondence on application progress will be via email. Please check your
spam/junk mail if you do not receive an email.
Important information for candidates
Equal Opportunities
Mansfield College and the University of Oxford are equal opportunities employers and welcome applications from all suitably qualified candidates. Mansfield actively welcomes diversity amongst its staff and students and all reasonable adjustments will be made to the recruitment process, working arrangements and/or environment to accommodate applicants with any form of disability. Applications are particularly welcome from Black, Asian, and Minority Ethnic candidates, who are currently under- represented in college posts at Mansfield.
Please let us know if you believe there are any reasonable adjustments we should be making to assist you with your application. If you feel that you have a disability which may affect your application, please let us know.
Please also let us know of any reasonable adjustments that we would need to make for you to attend an interview.
To comply with UK employment legislation the successful candidate will be required to provide documentary evidence of his or her eligibility for employment before starting work with the College.
Potential applicants should note that this advertisement does not satisfy the requirements of the UK
Home Office in relation to a sponsorship for a visa.
Data Privacy
Please note that any personal data submitted to the College as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see: GDPR Framework | Mansfield College, Oxford
Benefits of working at Mansfield College
Annual Leave
College employees enjoy a generous annual leave package of 25 days, pro rata in year of joining and per the hours worked in addition to the College closed period (5 days at Christmas) plus Bank Holidays.
MANSFIELD COLLEGE
University of Oxford, Mansfield Road, Oxford OX1 3TF
Tel: +44(0)1865 270982 [email protected] www.mansfield.ox.ac.uk/
Principal: Helen Mountfield, KC
Staff Meals
College employees can benefit from a free meal while on duty during normal operations. Meal times are always a welcoming opportunity to meet fellow staff. Some posts come with specific dining rights which will be outlined in the contract of employment main terms and conditions.
Pension Scheme
We operate a contributory pension scheme which you will be auto-enrolled into (subject to the conditions of the scheme). Further details will be provided on appointment. This post is pensionable in OSPS.
Family-friendly benefits
The College follows the University of Oxford’s family leave schemes. With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. https://hr.admin.ox.ac.uk/family-leave#/
Job Types: Full-time, Permanent
Salary: £34,308.00-£42,155.00 per year
Benefits:
- Company pension
- Discounted or free food
Schedule:
- Monday to Friday
- Overtime
- Weekend availability
Ability to commute/relocate:
- Oxford: reliably commute or plan to relocate before starting work (required)
Education:
- A-Level or equivalent (preferred)
Work Location: In person
Application deadline: 04/05/2023
Expected start date: 20/05/2024
